Prepare and Organize the Workspace

Gathepreparer Everything Needed – Gather everything you need to complete the task including tools, materials, supplies, PPE, etc. Review task specific operating procedures, labels and guidelines. Prepare, assemble and set-up required equipment according to the manufacturer’s instructions and your company SOPs.

See “The Safe 6 Pack

 

©2016 The Safely Working Project & P.D. Shafer III

“Safe 6” and “Safely Working” are registered trademarks of Trailmarker Ltd.
∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼

The Safely Working Project is focused wholly on employees and their health and well-being in the workplace.  The Project promotes useful guidance that does not depend on a safety professional or staff to facilitate in the workplace.

The Safely Working Project envisions a path to workplace safety that is driven by employees and supervisors.  This is fundamentally different from the traditional Safety Program where an EHS Professional manages workplace safety.  So, instead of top down safety, Safely Working™ endeavors to succeed from the ground up. “We’re turning safety upside down.”

 

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More Safe 6……

Let’s lift the hood on Safe 6.  Do you think it’s a straight 6 or a V-6?  Never mind, that’s going a bit too far.  Let’s just consider each cylinder of the Safe 6 engine.  (Okay, I heard you, enough already with the car analogy.)

In the last post we laid out what employees need to know about Safe 6.  It wasn’t extensive.  It was practical.  We also said the person responsible for explaintowpathing the Safe 6 Brief should have a solid understanding.  Obviously, the person preparing the Brief needs to have the greatest familiarity with Safe 6.  However, Safe 6 is very forgiving. Briefs don’t have to start out as a complete and thorough document.

A Safe 6 Brief that covers the important points is just fine for a start.  In fact, it really should evolve as it is used by employees and with solicited input from employees. Employee involvement cannot be stressed enough.  So, the point is that to get started you don’t need a service department, just a motivated and enthusiastic salesman, I mean supervisor!

It’s time to break down Safe 6.  There are 6 simple steps, three that are addressed prior to the task and three that encompass task completion:

Pre-Work Phase: Recognize – Prepare – Inspect
Work Phase: Control – Operate – Guard

A key commitment of The Safely Working Project is to build concepts using simple and sensible as guidelines (among others).  Safe 6 has been designed using these guidelines.  In fact, the best way to describe Safe 6 is by using a parts list (sorry, couldn’t resist).  Frankly, if Safe 6 can’t be put together with a simple parts list and diagram, it is too complicated.

Pre-Work Phase

1-Recognize All the Dangers – Know the Task

Authorization
Activities
Conditions
Dangers
Effects
Impact

2-Prepare and Organize the Work Space – Gather Everything Needed

Tools
Supplies
Equipment
PPE
Procedures
Qualifications

3-Inspect and Check the Equipment – Eliminate the Unexpected

Work Space
Inspection records
Ratings
Controls
Safety features
Components

Work Phase

4-Control the Conditions and Remove Dangers – Make it Safe

Verification
Team review
Supervisor approval
Eliminate
Control
Personal protective equipment

5-Operate and Complete the Task Skillfully – The Do’s

Trained
Posture
Awareness
Attentiveness
Start-up/shutdown
Work practices – do’s

6-Guard Against Mishaps – The Don’ts

Precautions – Don’ts
Monitoring
Communications
Supervision
Emergency
Security

Safe 6 is designed to be flexible and applied to most any task.  That means that certain steps may not be as applicable as others or some of the “parts” won’t be needed.  Safe 6 attempts to be more inclusive than exclusive.  It’s always easier to cross things off a list than it is to add to it.  Don’t hesitate to apply Safe 6 as it can be best applied in your work situation.  Safe 6 applied is better than Safe 6 ignored.

Finally, Safe 6, along with The Safely Working Project, is a work in progress.  It is evolving and constantly being refined and improved.  If you have a question, comment or suggestion, please contact us.  Your feedback is important to all that use Safe 6 in their Safely Working Environment.

 

©2016 The Safely Working Project & P.D. Shafer III

“Safe 6” and “Safely Working” are registered trademarks of Trailmarker Ltd.
∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼

The Safely Working Project is focused wholly on employees and their health and well-being in the workplace.  The Project promotes useful guidance that does not depend on a safety professional or staff to facilitate in the workplace.

The Safely Working Project envisions a path to workplace safety that is driven by employees and supervisors.  This is fundamentally different from the traditional Safety Program where an EHS Professional manages workplace safety.  So, instead of top down safety, Safely Working™ endeavors to succeed from the ground up. “We’re turning safety upside down.”

 

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Task Rundown: Protection……

protectionProtection

List the acceptable and applicable means to protect employees in priority order: engineering controls, administrative practices, and personal protective equipment.  Describe all limitations that can potentially diminish protection.

The Task Rundown is a tool that is used to gather and assemble knowledge in one place about a specific task.  It is helpful for supervisors and those responsible for developing Safe 6 Briefs and training.  The Rundown is made up of 6 elements:

  • Information – Who, What, When, Where, Why, How
  • Cause – What leads to mishaps
  • Effects – What can happen as a result of a mishap
  • Rules – Guidance that must be followed
  • Training – What training is required for employees
  • Protection – Describe the needed control measures and PPE

 

 

©2016 The Safely Working Project & P.D. Shafer III

“Safe 6” and “Safely Working” are registered trademarks of Trailmarker Ltd.
∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼

The Safely Working Project is focused wholly on employees and their health and well-being in the workplace.  The Project promotes useful guidance that does not depend on a safety professional or staff to facilitate in the workplace.

The Safely Working Project envisions a path to workplace safety that is driven by employees and supervisors.  This is fundamentally different from the traditional Safety Program where an EHS Professional manages workplace safety.  So, instead of top down safety, Safely Working endeavors to succeed from the ground up. “We’re turning safety upside down.”

 

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Safe 6 – Not Just Your Plain, Ordinary Safe Work Practice……

Ah, yes, Safe 6, (Safely Working Skills) not just a plain, ordinary safe work practice.   Safe 6 is a true, clear and structured representation of a safe work practice.  What’s so great about that?  Well, there are plenty of checklists, toolbox talks, and articles on specific tasks.  You can come up with them on your own if you want.  If you are using a checklist developed by someone else, how do you know if it’s complete?  If you develop your own safe work practice, how do you know it’s complete short of doing a full JHA?

Safe 6, by its design, is self-defining.  Each step in Safe 6 can be applied to any task. One step may be more relevant than another, but they all still apply.  I’ll be coming back with a more complete discussion of each step in Safe 6 in the future.  But, here’s the digest version:

Recognize All the Dangers – Know the Task
Prepare and Organize the Workspace – Gather Everything Needed
Inspect and Check the Equipment – Eliminate the Unexpected
Control the Conditions and Remove Dangers – Make it Safe
Operate and Complete the Task Skillfully – The Do’s
Guard Against Mishaps – The Don’ts

These steps make sense.  They are logical and not difficult to remember.  If Safe 6 is used as the structure and form for Safely Working in the workplace, employees will begin to address tasks using Safe 6.  Safe 6 will become what it takes to get the job done safely.  If that happens, employees will be in control of their Safely Working Environment.  (We’ll talk about that another day.)

In an ideal workplace, etamarackvery task would have its own Safe 6 Brief (a safe work practice – Safe 6 style.)  Great idea, good goal — but maybe not possible right now.  So, where does that leave us?  You don’t have to have a binder full of Safe 6 Briefs to benefit from the value of Safe 6.  Let’s look at how use Safe 6.

Safe 6 as the Rule
Safe 6 as the Meeting Agenda
Safe 6 as the Training Objectives
Safe 6 as the Corrective Conversation
Safe 6 as the Mentoring Guide
Safe 6 as the Solution

First, we establish Safe 6 as the one rule to rule them all.  That means that as we work forward, Safe 6 is used as the structure and theme to workplace activities.  Safe 6 Briefs are developed and used for every task.  As I said, you can ‘t expect to develop them all in an instant.  That will take time.  The convenient way is to develop them before you schedule and conduct training.

Use the steps in Safe 6 as the objectives for a training class.  This is when you can build that Safe 6 Brief.  Think about this:   If you already have a Safe 6 Brief prepared, you already the heart of a meeting agenda.  That will give you time to refine some of the specific objectives you have for the training.  For a Toolbox Safety Session, the Safe 6 Brief is perfect.  Conducting the session will be a breeze for Supervisors.  By its structure, Safe 6 lends itself to easy discussion and group interaction.

If Safe 6 is the one rule, then it will be easy for supervisors to have corrective conversations with employees not using Safe 6.  It will also be helpful for experienced employees mentoring new hires or newly transferred employees into the work area.

Safe 6 will be the solution because it will be part of the vocabulary of the workplace.  The Safe 6 Brief will be front and center, not a checklist or Toolbox Talk that only comes out during obligatory safety meetings.

That’s why we say “Safe 6, Do It All The Time!”

 

©2016 The Safely Working Project & P.D. Shafer III

“Safe 6” and “Safely Working” are registered trademarks of Trailmarker Ltd.
∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼

The Safely Working Project is focused wholly on employees and their health and well-being in the workplace.  The Project promotes useful guidance that does not depend on a safety professional or staff to facilitate in the workplace.

The Safely Working Project envisions a path to workplace safety that is driven by employees and supervisors.  This is fundamentally different from the traditional Safety Program where an EHS Professional manages workplace safety.  So, instead of top down safety, Safely Working endeavors to succeed from the ground up. “We’re turning safety upside down.”

 

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Safe 6 – Back to Basics……

A recent comment about Safe 6 suggested that it represented “getting back to basics.”  Certainly, that’s it on the surface.  However, I contend that we’ve never done the “basics” very well.    My evidence is this.  Define “safe work practices.”OK

We all know what a safe work practice is, but have you ever read an actual definition? OSHA doesn’t define it.  But, they do think it’s a very important part of workplace health canyonand safety.  “Safe work practices” are mentioned five times in the non-mandatory OSHA Health and Safety Program Management Guidelines.

(See:  https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=12909&p_table=FEDERAL_REGISTER)

You’ll be hard pressed to find a complete definition of safe work practice.  Here are a couple definitions I found, so I’ll save you the trouble of searching yourself.  Are they complete?

Definition 1 – From <http://definitions.uslegal.com/s/safe-work-practices/>

 “Safe work practices are procedures adopted for carrying out specific tasks that ensures workers’ exposure to hazardous situations, substances, and physical agents is controlled in a safe manner.”

Definition 2 – From <http://wiki.answers.com/Q/The_definition_for_safe_work_practices>

“Safe work practices are generally written methods outlining how to perform a task with minimum risk to people, equipment, materials, environment, and processes. “

Nothing earth-shattering there.  Pretty much how you’d describe a safe work practice…. what it takes to get the job done safely.  Okay, write your own safe work practice for changing a light bulb using the above definitions.  So, does either definition help?  Sure, I know one of you yelled at me and said, conduct a JHA or JSA and use that. Good answer, I couldn’t agree more.

However, a JSA/JHA is a fairly formal process that is completed by a team trained to complete the analysis.  It is essential for complicated, poorly characterized tasks.  Is it absolutely necessary for the more routine scheduled tasks?  I don’t believe so.  Anyway, do you have a JHA team on stand-by whenever you need them.  I didn’t think so.

So where does that leave us? I contend that without a clear, structured definition of a safe work practice the situation will result in unclear, unstructured safe work practices and training….. or none at all!!  Oh, wait a minute. What about Safe 6?

 

©2016 The Safely Working Project & P.D. Shafer III

“Safe 6” and “Safely Working” are registered trademarks of Trailmarker Ltd.
∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼∼

The Safely Working Project is focused wholly on employees and their health and well-being in the workplace.  The Project promotes useful guidance that does not depend on a safety professional or staff to facilitate in the workplace.

The Safely Working Project envisions a path to workplace safety that is driven by employees and supervisors.  This is fundamentally different from the traditional Safety Program where an EHS Professional manages workplace safety.  So, instead of top down safety, Safely Working endeavors to succeed from the ground up. “We’re turning safety upside down.”

 

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